Minutes
Town of Greenfield
Greenfield Town Offices, 7 Sawmill Road Greenfield, NH
Selectmen’s Meeting Minutes
Thursday, December 06, 2012 – 4:30 pm
Board of Selectmen: Chairman Rob Wimpory, Selectwoman Karen Day, and Selectwoman Debra Davidson
Staff: Town Administrator Patt,
Public: Ken Paulsen
The meeting was called to order at 4:30 PM by Chairman Wimpory.
Documents for Approval/Review/Signature
The Selectmen reviewed and signed the following items:
§ A/P Manifest
§ A/P Checks
§ A/P Invoices
§ Payroll Manifest
§ Payroll Checks
§ Oak Park Rental – Xmas Catering
§ Certificate of Mold Analysis (Normal) – Meeting House
§ Crotched Mountain Foundation Raffle permit
§ Transfer Land Use Change Tax – Conservation Account
§ Building Inspector Employment application
4:33 PM: Meeting Open
At 4:33 PM Chairman Wimpory opened the meeting and noted that both the Fire Chief and Selectwoman Davidson were not present yet. Ken Paulsen of Pine Ridge rd. asked to address the Board. Mr. Paulsen said that the new lights for the parking lot made the nighttime meetings much better for everyone, as evidenced at the recent zoning board hearing.
Chairman Wimpory and Selectwoman Day had a short discussion on the mandatory recycling ordinance and the recommendation by the Greenfield Recycling Committee regarding the need for stickers at the facility. On a motion by the Chair the Board voted 2-0 to institute a 1 year term for new stickers and asked the Administrator to research vendors for the facility stickers. The Administrator asked if the stickers would continue to provide Sunset Beach access and the Board indicated that this practice would not change.
Selectwoman Davidson joined the meeting. Selectwoman Davidson addressed the Board and indicated that a resident had recently expressed an interest in having the Selectmen’s meeting minutes posted more quickly, and closer to when the meetings were held. As background, the Town meets the requirements of the RSA and has draft minutes in a binder in the Selectmen’s office, after each meeting in the time frame required. Minutes are posted to the website after the Board accepts the minutes and signs off. The website is a convenience. The Board discussed the request and then voted to have the Administrator push the Board to move the minutes along more quickly than has been happening.
5:30 PM: Bob Marshall, Planning Board Chairman
Planning Board Chairman Bob Marshall came before the Board of Selectmen to update them on the Economic Development Committee progress. Planning Board Chairman Marshall talked briefly about the committee’s goals and the Board of Selectmen discussed the Economic Development Committee’s first meeting. The Board requested that Planning Board Chair Marshall contact the volunteers and set up the first meeting.
5:32 PM: Carol Burgess, Transfer Station / Recycling Center Supervisor
The Board of Selectmen met with Carol Burgess, Transfer Station Supervisor for the purpose of providing a personnel review and to hold discussions regarding the Supervisor’s job performance. At 5:45 the Board voted on a roll call vote to enter into a non-public session under 91:A II a, personnel. The vote was 3 ayes, zero nays and the Board entered non-public session. At 6:15 PM the Board voted 3-0 to exit from the non-public session. It was noted that no decision had been made and the meeting was sealed.
6:18 PM: Mike Borden Building Inspector / Code Enforcement applicant
The previous meeting went longer than anticipated. The Board welcomed Mike Borden, an applicant for the building inspector / code enforcement officer position. The Board deliberated briefly and determined that a non-public session should be held. The Chair made a motion under 91:A II b, the hiring of any person as a public employee, to enter a non-public session and Selectwoman Davidson seconded the motion. On a roll call vote of 3-0 the Board entered into non-public session. At 7:00 PM the Board voted 3-0 to exit the non-public session. It was noted that no decisions were made. A brief discussion was held about whether to bring a previous applicant back for a more formal interview. The Board determined that they did not need to have any additional interviews as they had already had an extensive meeting with the two other
applicants. The Administrator noted that a meeting had been scheduled with Mr. Boucher because the previous meeting with Mr. Boucher was in a public session. The Board indicated that that meeting had gone very well and that they considered Mr. Boucher an excellent candidate that had made a good impression on them. The Board expressed that they felt certain that they had all the information that was needed from Mr. Boucher.
7:00 PM: Work Session
At 7:00 PM the Selectmen entered a work session. The Board discussed tax deeds recently received from the Tax Collector. The Board asked the Administrator to follow up and prepare the letters for the next step in the process.
The Board then discussed the use of the Meeting House by the AA group and their request to have the Town consider letting them use the library meeting room. The Board indicated that the only concern was parking if the meetings were larger than the library parking lot could hold. The Board asked the Administrator to follow up with the AA representative and express this concern, especially about winter parking along the street in front of the library.
Next the Board asked if the Administrator could bring Leah Conway, Welfare Director in to speak to them about several issues.
The Board then discussed the potential for the Town to provide housing for those applicants for assistance that need a place to live. The question came from a discussion about whether the Town should rent out properties that it owns or takes through the tax deed process. The Board asked the Administrator to research the ability of the Town to be a landlord and to what extent there might be conflicts in the system if the Town were to provide housing to welfare applicants. The Board suggested that the Administrator call LGC legal and ask for more information.
The Administrator asked the Town Clerk to visit with the Board to provide an update on DMV revenues. The Clerk’s office has exceeded her projection for DMV revenues. The Board and the Clerk talked about the revenues in her department and the projections for 2013. The Board congratulated the Clerk on her accuracy in projecting the 2012 DMV revenue line item.
7:55 PM: Adjournment
There being no further business, Selectman Wimpory moved to adjourn the meeting. Selectwoman Davidson seconded the motion. The motion carried 3-0.
The meeting adjourned at 7:55 PM
Respectfully Submitted:
Aaron Patt
Town Administrator
The minutes are final when approved and signed by the Board of Selectmen. A signed copy is on file in the Selectmen’s minutes.
_____________________ _____________________ ______________________
Rob Wimpory, Chairman Karen Day, Selectwoman Debra Davidson, Selectwoman
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